Graduate Studies in Physics & Astronomy: Frequently Asked Questions

Application

• What are the admission requirements?
  
• Can I apply so that I start in the Spring Semester?
  
• What paperwork should be sent with the application?
  
• How long does it take to get a Ph.D.?
  
• What is the deadline for submitting applications?
  
• Can I get financial support? How much?
  
• How much is the tuition?
  
• What are the language requirements?
  
• What is the typical grade point average (GPA) of the admitted students
  
• What are the typical test score results?
  
• Are my test results too old?
  
• I need the application papers mailed to me. Can I get it?
  
• I cannot pay the application fee. What can I do?
  
• I have only one original copy of my TOEFL and/or GRE scores. Is it enough to send photocopies with my application?
  
• I want to send in my application early, but I have no grades for the Fall semester. Do you really need it?
  
• When will I receive a response to my application?
  
• Can I visit Stony Brook and the Department?
  
• I was admitted by your Department. What is the latest time to accept the offer?
  
• I was admitted to Stony Brook, but I am on the waiting list at another place. Can I delay my answer to you until I know the result there?
  

Incoming students

• When do I need to arrive?
  
• When is the Placement Exam? How should I prepare for it?
  
• What do I need to do at home, before leaving for Stony Brook?
  
• I am applying for a student visa, and I am afraid that my application will be rejected or delayed. What can I do?
  
• I have no idea how to rent a place in Stony Brook. Is there housing for new students?
  
• How do I apply for on-campus housing?
  
• Can I find off-campus housing?
  
• I am really determined to find a place off campus. Where should I look?
  
• What should I bring with me?
  
• Will I need a car in Stony Brook? How much would it cost to buy a car?
  
• There are so many different orientation programs; which one should I attend?
  
• How do I connect my computer to the network?
  
• I am an international student in the PhD program. Can I go back to my home country for the Summer?
  

Courses, credits and exams

• What is the deadline for registration?
  
• What will we learn in the courses offered in the Department? What are the prerequisites?
  
• I have taken lots of classes in Classical Mechanics. Shall I repeat the course here?
  
• I have a pretty strong background in physics and math from college, but no significant graduate level courses. Which core courses should I take?
  
• I think taking three core courses at the same time is too much for me. Can I spread it out a bit?
  
• I am going to be an astronomer. How can I satisfy the breadth requirement?
  
• Something is wrong with my registration, and it is September 20th. Can I fix it now?
  
• I am a PhD student. Can I take a course from the Mathematics Department?
  
• I am required to register for 9 credits. How do I take a math course?
  
• I am a PhD student. Can I take a French language course?
  
• Can I take an "English as a Second Language" (ESL) course?
  
• I do most of my PhD research in a national laboratory (like Los Alamos). Do I have to register?
  
• Is PHY... accepted as a breadth course?
  
• I am taking one of the courses that are offered for 0-3 credits. What if I choose 0 credits?
  
• I have taken a lab course that is very similar to PHY 515. Do I have to repeat the course?
  
• How difficult is the Comprehensive Exam? How should I prepare for it?
  

Master's degree, exchange students, visiting students

• What are the requirements for a Physics and Astronomy Master's degree?
  
• What are there required courses?
  
• What are the requirements for a Master of Scientific Instrumentation degree?
  
• I am a one-year exchange student. Will I teach?
  
• I have taken a lab course that is very similar to PHY 515. Do I have to repeat the course?
  
• I am an exchange student and I want to get a Masters degree in one year. How can I get enough credits?
  
• How can I transfer credits?
  
• I passed the Placement Exam in all four areas. What are the recommended courses?
  
• I want to go to Stony Brook for a year, but there is no official exchange program with my home school. How can I study (do research) in Stony Brook?
  

Advancement to candidacy, research, Ph.D. defense

• What are the main research areas in the Department?
  
• What is the composition of the oral exam committee?
  
• I am working closely with a post doc in my advisor's research group. Can I have him on the committee?
  
• Who picks the members of the committee?
  
• What deadlines are there to meet for the Oral Exam?
  
• I am doing research in Brookhaven Lab, and my advisor works there. What should I do?
  
• What should be the topic of my oral exam talk?
  
• Once the exam is over, is the Oral Exam Committee dissolved?
  
• I am done with most of the research, and I am writing up my thesis. What is next?
  
• Who should be on the Thesis Defense Committee?
  
• Can a post doc serve on my Thesis Defense Committee?
  
• How will I know if the "outside" member qualifies to be on the Committee?
  
• How should I prepare for the defense?
  
• I defended the thesis. How do I collect the signatures from the Committee members?
  
• Is there anything to do after my Ph.D. defense?
  
• I submitted the dissertation to the graduate school in the middle of the semester. Can I stay on the payroll?
  

Application

• What are the admission requirements?
  
  • A bachelor’s degree in physics or a closely related field from an accredited institution;
  • A minimum grade average of B in all undergraduate coursework, and at least B in each of the science and mathematics courses;
  • Submission of the Graduate Record Examination (GRE) General Test (the Physics GRE subject test is also recommended);
  • Admission by the Department of Physics and Astronomy and the Graduate School.
  In special cases, a student not meeting the first two requirements may be admitted on a provisional basis. Upon admission, the student will be informed of the requirements that must be satisfied for termination of provisional status.
• What should be sent with the application?
  Fill out the form online. Three letters of recommendation can be either sent online or by post to the Department. We will not read any application until the fee is paid. We need two copies of transcript. Scores from the TOEFL (or IELTS), and the general GRE test are required. The physics GRE is strongly recommended.
• Can I apply so that I start in the Spring Semester?
  Yes, but admission for the Spring Semester is very limited. It is practically impossible to get financial support (a teaching assistant position) for Spring admission. Please contact the department before bothering to apply.
• How long does it take to get a Ph.D.?
  

  The absolute shortest time is a little bit more that one year, since students must advance to candidacy at least one year before the beginning of the semester in which they plan to defend their dissertation. In reality, 3 years is considered very short. Five years is typical. Seven years is a time limit set by the Graduate School. It is possible to apply for an extension, if the student is in the advanced stage of preparing a thesis, or if there was an unforeseen circumstance causing delays. The two figures on the right show how does our student population change over time. On the first figure you can see the number of Ph.D. degrees awarded each year for the past 25 years. The other figure shows the number of students entering into the Ph.D. program, and the number of students still in the department as of April, 2005.

• What is the deadline for submitting applications?
  For Fall applications the deadline is February 1st and for Spring it's October 1st. However, it is important to start preparations a least several months earlier. You will need time to take the necessary exams.
• Can I get financial support? How much?
  All students admitted to our Department will receive financial support during their studies. Some will have grants or scholarships, but most will be supported by the University (as a teaching assistant) or by research groups (as a research assistant). The amount of support varies, but it is (minimally) sufficient for maintaining an independent life. In the fall of 2004 the minimum support was $18,500 for the calendar year.
• How much is the tuition?
  PhD students do not pay tuition. The Department takes care of the tuition, as long as a student is registered properly.
• What are the language requirements?
  
  • The minimum is a TOEFL score of 550 (paper test) or 213 (computer test) or an IELTS score of 6.5. If you want to be paid as a teaching assistant (like most students), you must have at least 600 (paper) or 250 (computer) on the TOEFL. Please do not waste your time or money applying if your TOEFL score is below that value. In addition, TA jobs are contingent upon passing the TSE or the SPEAK test. The TSE or SPEAK results are not required for admission. You may start preparing for the test after being accepted, and the tests can be done after arrival, during the week before the first semester starts. (The cost of this exam is paid by the student.)
  • A score of 7 on the IELTS test satisfy both the TOEFL and TSE requirement.
  • Do not take the tests if you are a native or primary speaker of English. According to the Graduate School's policies, "A native speaker normally learned English as a child and uses English as primary language both at home and in educational settings. A primary speaker has developed native fluency as a result of using English in most social contexts". You may only pass as a native speaker if the language of education in your institution was English. Intentional misrepresentation by a student of his/her native language is academic dishonesty, and is grounds for dismissal from the graduate school.
  • A document from the ESL Oral/Aural Coordinator (Fall, 2006) describes the IELTS, TSE and SPEAK test requirements.
• What is the typical grade point average (GPA) of the admitted students?
  The University sets the minimum GPA at 3.0. Do not apply if your GPA is below this. The average GPA our Department in 2002 was slightly less than 3.5. (These numbers are on a scale where the maximum GPA is 4.0.) The Admissions Committee will look at the individual grades very carefully. A student with a lower GPA may receive serious consideration, if the science and mathematics grades are high.
• What are the typical test score results?
  Average numbers as of 2002:
  TOEFL: 625
  GRE General Test: Verbal 560 (68th percentile), Quant 760 (91st percentile), Analytical 701 (84th percentile)
  GRE Physics: 800 (72nd percentile)
  The test was changed in 2002, and these are all "old" GRE scores. The percentiles are probably comparable.
• Are my test results too old?
  The TOEFL or IELTS cannot be older than 2 years. There is no strict limit for the GRE, but we prefer it to be no older than 3 years.
• I need the application papers mailed to me. Can I get it?
  No. We do not accept paper applications. Apply on-line.
• I cannot pay the application fee. What can I do?
  First look at the Graduate School's policies about the few cases when a fee waiver can be requested (only for US students). We receive hundreds of applications every year, and it is a substantial burden for the faculty and staff of our department to read and manage them all. The application fee covers a small fraction of the University's expenses in processing admissions. Frankly, payment of the fee also helps us understand if an applicant is serious about graduate study at Stony Brook. Perhaps you have a friend or relative in the US who could pay your fee. Apply Yourself can hold your application until a separate check for the application fee arrives; just make sure that person clearly identifies you by name, birth date, and the college from which you are applying.
• I have only one original copy of my TOEFL and/or GRE scores. Is it enough to send photocopies with my application?
  For a start, we can process your application with a photocopy of TOEFL and GRE results, and we can make a decision. However, you will have to have the official test results transmitted directly to us as soon as we inform you about your possible admission. We will not issue a formal letter of admission without the original documents from the testing service.
• I want to send in my application early, but I have no grades for the Fall semester. Do you really need it?
  You may send the official transcript without the Fall grades, and send a xerox copy of the Fall grades when you get it. We will review your application; however your school must send the official transcript, with the Fall grades, directly to us before we issue a letter of admission.
• When will I receive a response to my application?
  We receive a large number of applications in December and January; it takes some time to process all. We may admit or reject applicants any time between the application deadline and April 14. Very few cases are decided late; most applicants should hear from us before April 1.
• Can I visit Stony Brook and the Department?
  You are welcome to visit any time, and we will do our best to help planning your trip and show you around. Once you are admitted, a limited amount of support will be available for travel reimbursement; however you must be a US citizen or a permanent resident to claim this. The best time to come is during our "visiting weekend" (which is actually a Sunday-Monday, usually in March).
• I was admitted by your Department. What is the latest time to accept the offer?
  The written note of acceptance should be here no later than April 15. If you are not sure that the mailed note arrives in time, and sending a fax is not possible, send us an email before the deadline (we will still need the written note, but it may arrive later). If you decline our offer, also send an email, please.
• I was admitted to Stony Brook, but I am on the waiting list at another place. Can I delay my answer to you until I know the result there?
  The April 15 deadline is established in a resolution by the Council of Graduate Schools. The resolution does not mention any "waiting list". All graduate schools should give you a final admission notice in time so that you can accept/decline by April 15; we certainly do so. Any graduate school that strings you along past April 15th is not seriously interested in you, and is acting unethically. Our offer for admission expires after that date.

• When do I need to arrive?
  Usually classes start during the first week of September. Entering graduate students should be here about two weeks earlier. Check out the WEB page on the orientation program for more. Travel information is here. Read also the International Services' arrival information guide.
• When is the Placement Exam? How should I prepare for it?
  This optional exam is administered either before or during the first week of the Fall Semester. The best way for preparing to it is by looking at the past course WEB pages for PHY 501, 505,506,511,512,540, reading the recommended books, solving problems from the books, and solving the homework and exam problems.
• What do I need to do at home, before leaving for Stony Brook?
  After you accepted our offer, watch out for emails from us - if you do not get any response, try to contact us (in writing or by phone) to make sure that we have the correct email address for you. If you finished some advanced studies (like many international students did), read this memo and prepare for the Placement Exam.
• I am applying for a student visa, and I am afraid that my application will be rejected or delayed. What can I do?
  Since 9/11 student visa applications are reviewed more carefully, and the rejection rate has increased significantly. A possible way for us to help you is to provide a letter of recommendation directly to the embassy; unfortunately, experience shows that these letters do not help much. It is important that you prepare for your visa interview, understand the concerns of the consular officials, and avoid being mistakenly considered for rejection. Follow the procedures outlined by the International Services .
• I have no idea how to rent a place in Stony Brook. Is there housing for new students?
  We generally recommend that first-year students should live on campus. Graduate students may live in the Chapin Apartment Complex, the Graduate Student Housing Complex, called Schomberg, and in certain dormitories. These are not the nicest places in the world to live, but most students regard them as adequate, and much more convenient for a newcomer than trying to find off-campus housing, for which transportation may be a problem.
• How do I apply for on-campus housing?
  When the Department sends a letter of admission to new students, it includes an application for housing. You can also use the Solar system. The deadline is May 15. Do not wait for the deadline; once you have decided that you wish to live on campus, fill out the application and return it immediately. The $200 deposit must reach the University before May 15! You need a student ID number for the application; if you do not have one, contact us immediately. Read this memo, if you must apply for housing without an ID number.
• Can I find off-campus housing?
  This is an option if you can come here and look around no later than early August (earlier is strongly recommended), or if you already know students in the University with whom you could share an off-campus residence. Public transportation is very limited so a car is almost always necessary. Off-campus housing for individual students is difficult to find. Most single students who live off campus arrange groups to rent a house. To join such a group, one should be here, preferably during the academic year. It is then possible to get several people together for such an arrangement or join an existing group when one of its members leaves.
• I am really determined to find a place off campus. Where should I look?
  The university is in Stony Brook, Brookhaven Township on the North Shore of Long Island. You might want to stay on the north shore and not more than 30 minutes away from the campus. Consider places east of Stony Brook for traveling purposes - all roads are congested! (Having a car is absolutely necessary.) Heading east the cities you might consider are: Stony Brook, Port Jefferson, Port Jefferson Station, East Setauket, Setauket, Mount Sinai, Sound Beach, Miller Place, Rocky Point, Shoreham. There are two cities a bit south of the university called Centereach and Selden and one a bit west is called St. James. Be aware that prices vary greatly; you must see the neighborhood before renting a place. Resources:
  • Newsday - a major Long Island paper
  • Off Campus Housing Service
  • Three Village Times: local paper
• What should I bring with me?
  If you finished a serious lab course, bring the lab reports and other material, so that you can be exempted from at least a part of our course. If you had graduate courses equivalent of our breadth courses, bring the course material, and you may be able to have it accepted for satisfying the breadth requirement.
• Will I need a car in Stony Brook? How much would it cost to buy a car?
  In the first year most students live on-campus, and they do not need a car. Later, if you move out of campus, a car makes life much easier. Some intrepid students survive here for their entire academic career, living off campus with only a bicycle for transportation, but the weather on Long Island does not always lend itself to this arrangement. A barely running used car can be purchased for $1500 or less. There are, however, additional expenses: The car will have to pass a mechanical and emission inspection, repairs have to be paid for, and there is a required insurance. For new drivers the insurance costs are high, more than $1000 for a half year period. To register a car you will also need to get a NY State driver's license.
• There are so many different orientation programs; which one should I attend?
  Participating in the orientation is legally required for being employed by the University. The orientation starts well before the first day of classes, and it is done by two organizations: the Graduate School, and the Department. The orientation and TA training given by the Department is mandatory to Physics PhD students. Watch for other mandatory programs. If you are from the USA, you do not have to go to the "international" part. There is also a separate orientation (after the first day of classes) about health insurance issues.
• How do I connect my computer to the network?
  There is wired internet access in the grad student computer room (D-119) and in the grad student lounge. You need to register the computer with the Department - see the instructions at the grad.physics.sunysb.edu WEB site. The AirNet wireless service, managed by the University, is available in the Library and at many other spots in the building. Follow this link to the "Client Support" WEB page for instructions about using AirNet. There are also several protected access points, managed by the various research groups. If you want to use one of those you can try to track down the owner and ask for permission.
• I am an international student in the PhD program. Can I go back to my home country for the Summer?
  Yes, although you may be disadvantaged in two ways. First, you are not going to get paid during the summer. More importantly, you will miss the opportunity to work with a research group.

• What is the deadline for registration?
  You must be registered for the proper number of credits by the first day of classes. The exact dates are published each year in the academic calendar. There are several extensions.
  • Students failing to register during the advance or final registration period may still register during the first 15 days of the semester, but will be charged a late fee of $30.
  • Graduate students may add classes through day 15 of classes.
  • Graduate students may drop classes through day ten of classes without incurring a tuition liability and without a W (withdrawal) being recorded.
  • From days 11 to 15, graduate students may only drop from courses if an even number of credits are added in a single transaction (i.e., 3 credits for 3 credits). Use the "swap" feature in the Solar System to make sure that you do the change in a single transaction. You may also withdraw from a class, but a W is posted and tuition is charged based on the Tuition Liability schedule. If you withdraw, make sure your credits do not drop below the required level.
• What will we learn in the courses offered in the Department? What are the prerequisites?
  See the graduate bulletin, or better yet, check out the physics graduate course WEB pages here
• I have taken lots of classes in Classical Mechanics. Shall I repeat the course here?
  Yes, except if you pass the corresponding part in the Placement Exam.
• I have a pretty strong background in physics and math from college, but no significant graduate level courses. Which core courses should I take?
  Fall: PHY 501, 505, 511
  Spring: 506, 512, 540
  Start taking breadth and special courses as soon as you can.
• I think taking three core courses at the same time is too much for me. Can I spread it out a bit?
  You have several choices. In each cases fill up the rest of the schedule with appropriate other courses (Mathematical methods, breadth, PHY 515, specialization). First, here is a three semester schedule. This is a bit strange, since Classical Mechanics is in the third semester. It is not highly recommended, but doable:
  Fall: PHY 505, 511
  Spring: PHY 506, 512
  Fall: PHY 501, 540
  Here is a better schedule, in four semesters:
  Fall: PHY 501, 505 (or 511)
  Spring: PHY 540, 506 (or 512)
  Fall: PHY 511 (or 505)
  Spring: PHY 512 (or 506)
  More sample course choices are listed here.
• I am going to be an astronomer. How can I satisfy the breadth requirement?
  For example, take all four astronomy graduate courses. One of them is offered in each semester, on a rotating schedule. You must start taking the first one when you enter, since you have to be finished by the end of fourth semester. Discuss your plans with an Astronomy professor or the Graduate Program director.
• Something is wrong with my registration, and it is September 20th. Can I fix it now?
  This is a big problem. Retroactive add/drop petitions must have the approval of the graduate program director and the Graduate School and will not be processed by the Registrar’s Office until a fee is paid.
• I am a PhD student. Can I take a course from the Mathematics Department?
  Yes, but be careful. A few courses that are related to your specialty are OK, but they do not count for "breadth" or any other requirement. All students must have prior permission from their department/program to take any courses outside of their primary degree plan.
• I am required to register for 9 credits. How do I take a math course?
  A student with a full-time nine-credit tuition scholarship from a primary program may take a course in a secondary program. However, it must be in addition to the nine credits applying toward the primary program during the same semester. The cost of these credits is paid by the student.
• I am a PhD student. Can I take a French language course?
  No, except if you pay the tuition. You are the receiver of a tuition scholarship. The scholarship only apply to courses that fulfill degree requirements in the program providing the scholarship. Talk to the graduate program director before taking any course outside of the Department.
• Can I take an "English as a Second Language" (ESL) course?
  Yes. If you are a G1 or G3 student, the credits will be covered by the tuition waiver. You may not exceed the total of 18 credits, and you must be registered for 12 credits in the Department.
• I do most of my PhD research in a national laboratory (like Los Alamos). Do I have to register?
  All degree candidates must register for nine credits during thesis or dissertation research for the semester in which the degree is awarded. Students on approved leaves of absence do not register for those semesters for which a leave has been granted; however, they must register for the semester in which the degree is awarded. A special Summer course, PHY 800, may satisfy this requirement.
• Is PHY... accepted as a breadth course?
  Depends on your area of specialization. Look here
• I am taking one of the courses that are offered for 0-3 credits. What if I choose 0 credit?
  We advise students to take a course for less than 3 credits if there is no other way to stay within the allowed total number of credits. This usually happens if the student needs to take a breadth course, but she/he is also registered doing research. Students taking a course for 0, 1, 2 or 3 credits are treated and graded exactly the same way, except if there is an explicit agreement between the student and the instructor. If lesser course work is done, the course can not be counted as a breadth course.
• I have taken a lab course that is very similar to PHY 515. Do I have to repeat the course?
  In order to get exemption from PHY 515 all materials associated with the course taken elsewhere should be presented: syllabus, the faculty supplied instructions or "write-ups" of the experiments done by the student, the laboratory logbook in which the student recorded the day-to-day results of each experiment, and the final written report for each experiment, together with the grades for each of those. Students seeking a waiver in PHY 515 should submit all materials to faculty teaching the course soon after arrival to Stony Brook. Instead of fully waiving the course requirement, waivers are sometimes granted for individual experiments.
• How difficult is the Comprehensive Exam? How should I prepare for it?
  

  The exam has 12 problems and students has to pick four. The problems are from advanced physics. It is possible to pass the exam even if the solutions are not perfect. It is difficult to tell how hard is the exam, but many students pass it before the final deadline. The figure shows how many students passed the comp after 1, 2, 3, 4 or more semesters in Stony Brook. For a student entering in the Fall the last time to pass the exam is the Fall of the second year, i.e. 4 semesters. In very exceptional situations the deadline can be extended. The best way to prepare for the exam is by looking at the old Exam problems, and reading the material of the breadth courses.

• What are the requirements for a Physics and Astronomy Master's degree?
  
  • 30 graduate credits, 24 of which must be taken at Stony Brook.
  • A minimum average GPA of 3.0 in all graduate courses taken in Stony Brook
  • Either
    • An average of B- grade in the core courses, or passing the corresponding parts of the Placement Exam at the Master's level and
    • passing the written Comprehensive Exam at the Master's level
  • or writing a Master's thesis.
• What are there required courses?
  PHY 515, PHY 598 and PHY 599 are strongly recommended. Talk to the Graduate Program Director if you do not want to take these courses, and justify your choices.
• What are the requirements for a Master of Scientific Instrumentation degree?
  
  • Demonstrated competence at the undergraduate level in the four areas of quantum mechanics, nuclear physics, solid state physics, and electronics
  • Two semesters each of graduate lab (PHY 515, 516) and graduate seminar (PHY 598, 599)
  • One semester as a TA (PHY 600)
  • Minor and major projects
  • Major project thesis
  Instead of taking a second course of PHY 515/516, quite a few MSI students works as a TA for that course, thereby satisfying the teaching requirement as well.
• I am a one-year exchange student. Will I teach?
  You are not required to teach, but you may, if you think the experience is useful to you. If you remain in the PhD program, you have to teach later.
• I have taken a lab course that is very similar to PHY 515. Do I have to repeat the course?
  See the similar question above.
• I am an exchange student and I want to get a Masters degree in one year. How can I get enough credits?
  Credits for some of the courses you took in your home country may be transferable. A maximum of 6 credits will be accepted this way. Get the remaining 24 credits by registering for 12 credits each semester. Make sure that you take at least one course each semester that is letter graded, and get a B or better. (Otherwise your GPA will be calculated as 0.0, instead of the required 3.0).
• How can I transfer credits?
  Prepare a list of two or three courses, get a printed syllabus for each, and talk to the professor teaching the corresponding course in Stony Brook. He/she should provide a written note (email) to the Graduate Program Director stating that the course is similar, and acceptable for credit transfer. Talk to the Graduate Program Director, and get his approval. He will send a letter to the registrar. You must do all of this during your first semester in Stony Brook.
• I passed the Placement Exam in all four areas. What are the recommended courses?
  
  • Fall: 515 Grad. Lab. (or 598 or 599 Seminar), 698 Colloquium, 670 series Seminar, 582 Optics rotation, 550/560 series Breadth, (PHY 595 Master's Thesis)
  • Spring: 598 or 599 Seminar (or 515 Grad. Lab.), 698 Colloquium, 670 series Seminar, 550/560 series Breadth, PHY 595 Master's Thesis
• I want to go to Stony Brook for a year, but there is no official exchange program with my home school. How can I study (do research) in Stony Brook?
  We have a special program for visiting students who are willing to pay full tuition, and cover the full expenses of their stay (or get a scholarship that pays all of these). Contact the Graduate Program Director for further information.

• What are the main research areas in the Department?
  

  The research activities in the Department are described in our WEB pages, and in the Graduate Bulletin. The figure here represents the approximate numbers of students working in different research groups, as of April, 2005. Key: Accelerator: Accelerator and Beam Physics; AMO: Atomic Molecular and Optical Physics; Biology: Biological and Medical Physics; CM Exp: Condensed Matter Experiment, CM Meso: Condensed Matter, Mesoscale and Nanoscale Physics; CM Theory: Condensed Matter Theory; HE Exp: High Energy and Particle Physics, Experiment; ITP: C.N. Yang Institute for Theoretical Physics; Nuclear RHIC: Relativistic Heavy Ion Collider; Nuclear Structure: Nuclear Structure Lab; Nuclear Theory: Nuclear Theory, including some astrophysics; X-ray: X-ray Optics.

• What is the composition of the oral exam committee?
  The oral exam committee typically consists of three members: Your advisor (will sign a statement indicating that he/she takes you as a student), another faculty member from the same group, and a faculty member outside of you research area. Adjunct professors are welcome to serve on the committee, but at least half of the committee, and the chair, must be full time faculty. The chair can not be your future advisor. At least one member should be an experimentalist, and at least one should be a theorist. For example, if your advisor is Prof. Jacobsen (X-ray optics group, experimentalist), your committee may consist of him and Profs. Kirz (same group, experimentalist) and Allen (condensed matter, theorist).
• I am working closely with a post doc in my advisor's research group. Can I have him on the committee?
  A post doc can serve on the committee, but only in addition to the other members described above.
• Who picks the members of the committee?
  The student should identify the members of the committee, after consultation with the advisor. The committee must be approved by the Graduate Program Director.
• What deadlines are there to meet for the Oral Exam?
  Talk to (or email to) the Graduate Program Director at least three weeks before the exam. Once the committee is approved, fill out the necessary forms; you can get the forms in the Physics Office. These forms are sent to the Graduate School for final approval.
• I am doing research in Brookhaven Lab, and my advisor works there. What should I do?
  First check if your advisor is an adjunct faculty. If yes, follow the usual rules applied to faculty members. Otherwise you will need a Stony Brook faculty member as your co-advisor. Preferably, he/she should be from a research area closely related to yours. Your committee will have four members: your two advisors, and another two members selected according to the rules described above.
• What should be the topic of my oral exam talk?
  You should pick it in consultation with your advisor. It can be a review of literature, an account of your research you have already completed, a thesis proposal, or something else. If you advisor is not a faculty member, the oral exam should be a thesis proposal.
• Once the exam is over, is the Oral Exam Committee dissolved?
  No, the committee should meet with the student (and with the advisor) approximately once a year, to review the student's progress.
• I am done with most of the research, and I am writing up my thesis. What is next?
  First, you may start looking for a job - it takes some time to sort these things out, and there are certain parts of the year, when job offers are more abundant. Other important steps:
  • Talk to Pat, ask about the deadlines.
  • File for graduation here . You should do this in the semester before you want to graduate. Make sure you are registered for the semester you are graduating in.
  • Prepare dissertation in accordance with the guidelines. Most student use LATEX. Ask for a template from a student who graduated currently.
  • Ask Diane to give you the necessary forms. Talk to the Graduate Program Director, discuss possible Committee members.
  • Set up your exam date, talk to the members of the exam committee.
  • Submit the list of Committee members at least four weeks before the defense to Diane. Note: Members of the Committee cannot change after this point.
  • Submit the "Doctoral Degree Defense Form" to the to the Graduate Program Director at least four weeks before the exam. Note: The time and place of the exam cannot change after this point.
  • Email a colorful, one page description of your dissertation to the Graduate Program Director.
  • Check out if your thesis defense is listed here about two weeks before the exam.
  • Pass the exam and celebrate.
  • File your thesis with the Graduate School.
  • Fill out the "Exit Form" (doc, pdf)
• Who should be on the Thesis Defense Committee?
  The Thesis Defense Committee has at least four members: typically the three members of the student's Oral Exam Committee, and one more member, outside of the Department. At least three members must be Physics and Astronomy faculty (full time or adjunct). At least half of the committee, and the chair, must be full time faculty. There should be at least one experimentalist, at least one theorist, and at least one department member from a research field other than that of the thesis topic. The external member may also serve as the required theorist or experimentalist. The chair can not be your advisor. Once you and your advisor decided on the date of the defense, and talked to the members of the committee, you should discuss the makeup of the committee with the graduate program director. The final list must be approved at least four weeks before the defense date.
• Can a post doc serve on my Thesis Defense Committee?
  Yes, but only in addition to the committee members described above. In exceptional cases, with the permission of the Graduate Program Director, a post doc can be the outside member, but only if he/she had no scientific collaboration with the student.
• How will I know if the "outside" member qualifies to be on the Committee?
  Stony Brook regular faculty in other Departments automatically qualify. For all other cases, you should ask a CV from the outside member, and bring it to the Graduate Program Director for approval.
• How should I prepare for the defense?
  Distribute the written thesis to the committee well in advance of the defense. Prepare a talk no longer than 45 minutes. Be ready to answer questions about any parts of the thesis. Have a signature sheet ready for the committee to sign after the exam.
• I defended the thesis. How do I collect the signatures from the Committee members?
  The signature page is page 'ii' of the dissertation, and it is up to the student to prepare this according to the Guidelines. Committee members sign off on the signature page when the dissertation has been accepted. (Usually, right after the defense; occasionally later.) Any type of permanent black ink may be used for the signatures, but no other color. The place of signature for the Dean of the Graduate School will remain blank. After all signatures are collected, the student should make copies of the signature page (onto the required bond paper) for the copies of the dissertation that need to be submitted. Typically, four copies of the dissertation are submitted to the Graduate School: one copy gets the original signatures, and three other will have the copies, all placed in the manuscripts as page 'ii'. Finally, the administrators at the Grad School verify that the names on the signature page match the approved dissertation committee, and periodically submit the signature pages to the Dean for his signature.
• Is there anything to do after my Ph.D. defense?
  Give back your library books, keys, etc. and fill out this form: doc, pdf. You may have to do a few changes in the text of your dissertation, and print it again. Finish all paperwork with the graduate school, make sure that you will actually get your degree. Leave us a forwarding address, register with the Alumni Association. Move on with your life, think nicely of Stony Brook.
• I submitted the dissertation to the graduate school in the middle of the semester. Can I stay on the payroll?
  Yes, you can stay on as an RA until the end of the semester, as long as your advisor is willing (able) to pay you.